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University Library Zurich

Copyright in ZORA

1. What does the ZORA editorial team do with the submitter specification of the visibility of the PDF (anyone, registered users only, repository staff only)?

The ZORA editorial office will check this in every case. The information provided by the submitter in the copyright form is also decisive. This then determines how the ZORA editorial team sets the visibility.

2. What visibility of the full text is set if no copyright information for a full text can be found?

Registered users. If a contact email address has been entered in the metadata, the status will display the button "request a copy". Interested researchers can ask for a copy of the full text via an email form.

3. Sometimes a PDF may not be open in ZORA, or there is no PDF in ZORA - and at the same time the publisher offers free access. What to do?

  • Place link to free full text on publisher website under "official URL" in ZORA.
  • Select "free access at". This way the user knows: the PDF in ZORA is not free, but via the link I can get to the free full text - if necessary after an embargo period.

4. Is the copyright situation for books from one publisher the same as for journals from the same publisher?

As a rule of thumb, we can assume that this is the case.

5. Which copyright provision applies if the full text of a dissertation contains several publications, e.g. journal articles, in the same file?

That of the most restrictive journal. Example: a dissertation contains an accepted manuscript from an American Chemical Society journal, and a publisher PDF from an open access journal. Visibility must then be set to "registered users only". Reason: The American Chemical Society does not allow accepted manuscripts (or publisher PDFs) to be shown openly in repositories such as ZORA.
As an alternative, it is highly recommended to divide the dissertation into several files. Thus, the open access journal part could be open in ZORA, while the American Chemical Society part is for "registered users only".

6. What do the ZORA editors do if the submitter ticks one of the following two copyright statements?

  • According to the publishing agreement (Copyright Transfer Agreement) or the General Terms and Conditions of the publisher, the authors are entitled to make the PDF supplied openly accessible in ZORA, possibly with a blocking period.
  • According to the publishing agreement (Copyright Transfer Agreement) or the General Terms and Conditions of the publisher, the authors do not have the right to openly deposit their publication as a PDF in ZORA.

The ZORA editorial office checks the information against the copyright database. If available information contradicts the submitter declaration, the version of the ZORA editorial office is valid. If it finds no or unclear information, the information of the submitter is valid. The information of the submitter is left in the input form in any case, so that it is always known what has been submitted.